SENIOR ACCOUNT CLERK
SANTA CRUZ COUNTY
Under general supervision, to do varied and complex clerical accounting work in connection with interpreting and processing financial or statistical records, or in reviewing and verifying a wide variety of complex data regarding financial record keeping activities; and to do related work as required.
This is the advanced journey-level class in the Account Clerk series. Positions in this class are responsible for the independent maintenance and processing of financial or fiscal records and transactions involving a variety of items in different forms, requiring examination of essentially dissimilar accounting details and substantially different types of supporting documents. Work entails solving difficult problems and acting as a final check and expert on systems to employees, departments and the public. Incumbents may have extensive public contact, which entails explanation of departmental policies, laws and procedures, which requires broad knowledge of the functions of County departments. Supervision exercised by positions in this class is usually limited to providing technical direction and initial training and orientation to new employees.
Reviews and verifies financial transactions to determine distribution of expenditures, payments and other data to various accounts using considerable judgment because of the large number of codes in the breakdown of the sub-categories; posts various financial transactions to accounts, journals, ledgers utilizing automated or manual systems; maintains appropriation, expenditure, revenue records including monitoring budget units, contracts, accounts and checking and balancing records for arithmetic errors, correct budget codes and preparing forms to transfer funds; reviews accounts for proper payments, charges, data; makes adjustments to accounts; balances, resolves, reconciles discrepancies between payments, receipts or various accounts; reviews claims and charges to verify codes and fees for conformity to laws, rules, regulations, County policy; prepares reports including condition of appropriations, accruals, revenues, expenditures, demands payable, accounts receivable, contracts; obtains information from and provides information to the public including vendors, providers and other departments concerning fees, claims, accounts, contracts, budgets and various other financial transactions and to explain department procedures, laws, regulations and to resolve differences; interprets and applies detailed and extensive instructions in deciding on action to take on a variety of problems in a specialized area or problems related to input and output of data requiring research through a variety of records; uses computerized and/or manual systems to enter and retrieve data; acts as a final check or expert on records or procedures for employees, departments or the public; may receive payments, prepare deposits and post, balance and reconcile to various control accounts; may review charges and codes, prepare billings to various first, second, third party payers including State/Federally funded programs and insurance companies; may provide technical direction to other employees including reviewing work for completeness, accuracy and adherence to procedure; may process payroll and personnel actions in small departments or units; may provide vacation and other temporary relief for supervisor or for other classes as required.
Training and Experience: Any combination of training and experience, which would provide the required knowledge and abilities, is qualifying. A typical way to obtain the knowledge and abilities would be:
Two years of experience involving maintaining accounting records or processing financial records that demonstrates application or possession of the required knowledge and abilities listed above. Formal education in bookkeeping or accounting of up to one year may be substituted for the required experience on an hour-for-hour basis.
(Formerly: Account Clerk III)