Under general direction, incumbents plan, develop, organize, analyze, direct and evaluate a variety of programs in the Parks, Open Space and Cultural Services Department (POSCS); assess community needs for recreation programs, facility requirements, art and cultural programs, and special events; develop program budgets; obtain grants, administer contracts, and develop revenue sources to fund the various programs; and do other work as required.
Positions in this class manage a variety of POSCS programs through the subordinate level classification, Recreation Coordinator. Recreation Coordinators implement and coordinate the daily activities of the programs developed by the Recreation Supervisor. The Recreation Coordinator may assist in the development and supervision of the programs.
Recreation Supervisor differs from the higher position of Parks Manager – Recreation & Cultural Services in that the latter has overall responsibility for the development, implementation, and coordination a variety of recreation, art and cultural, or operational and administrative programs in the Facilities Management or Public Services divisions of POSCS.
Positions in this class are assigned to a variety of program areas. Tasks may include, but are not limited to the following:
ALL POSITIONS: Independently develops, organizes, schedules, directs, and assesses the programs to which the incumbent is assigned; assesses community needs; develops funding sources to implement the programs, including grant development, fund raising, fee schedules, and community outreach; develops and monitors the budgets; develops, evaluates, and administers contracts; plans staffing levels for programs; selects, evaluates, and trains staff, including volunteer and seasonal workers; develops operational standards, policies, and procedures pertaining to assigned programs; plans and prepares marketing and promotional materials; monitors and supervises the purchase of supplies and furnishings; provides staff support, liaison and advice to commissions, committees and community organizations; assesses safety and risk potential and plans programs and events to reduce County liability; prepares reports and correspondence; attends meetings and conferences; and substitutes for subordinate staff as needed.
FACILITIES: Implements policies and manages the use of County park facilities including buildings, athletic facilities, rental units, unimproved land designated for future development, and designated parking facilities; monitors facility leases and rentals; negotiates and monitors concession operations; manages the computerized reservation system; and may develop and implement interpretative programs, including supervision and coordination of the volunteer docent program.
RECREATION: Manages any combination of recreation programs, such as youth recreation, softball, senior activities, teen activities, promotion and publicity, and special events.
CULTURAL SERVICES: Coordinates public art projects; coordinates workshops in cooperation with local artists, educational organizations and community groups; maintains the inventory and coordinates the display of county owned artwork; and assists in the exchange of exhibits.
Working knowledge of:
· Practices and techniques of planning, organizing, evaluating and administering recreation programs, special events, cultural events, or facilities use and operations.
· Principles of supervision and training.
· Techniques of administrative survey and analysis.
· Principles and practices of contract administration.
· Principles and practices of budgeting.
Some knowledge of:
· Grant resources and grant preparation.
· Safety, emergency and first aid procedures.
· Principles and practices of purchasing.
Working knowledge of:
· Public art programs such as "Percent-for-Arts."
· Plan, organize, schedule, coordinate and direct varied programs, events, and facilities.
· Evaluate program operations and recommend new or revised procedures to implement changes and improve efficiency.
· Develop and implement policies and procedures.
· Develop and administer budgets.
· Establish and maintain effective working relationships with staff, the public and those contacted in the course of business.
· Recognize and effectively deal with politically sensitive issues.
· Read and interpret contracts, proposals, and agreements.
· Analyze problem situations and adopt an effective course of action.
· Prepare comprehensive and concise written reports, news releases, program descriptions, budget proposals and grant applications.
· Speak effectively before diverse groups.
· Recruit, train and supervise the work of volunteer and paid staff.
· Use resources effectively and efficiently.
· Understand, interpret, explain and apply regulations, laws and directives pertaining to POSCS programs.
· Learn and utilize computerized scheduling systems.
Training and Experience
Any combination of training and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Completion of a four year college program with core course work in recreation, business administration, public administration, recreational therapy, occupational therapy, adaptive physical education, fine arts, or a discipline related to the program assignment and one year of related experience which would demonstrate the possession of the knowledge and abilities.
Completion of a two year college program with course work in recreation, business, public administration recreational therapy, occupational therapy, adaptive physical education, fine arts, or a related field and two years of experience planning and coordinating recreation programs, art and cultural programs, special events, or facilities management.
Four years of experience planning and coordinating recreation programs, art and cultural programs, special events, or facilities management.
A Master’s degree in recreation or a related field may substitute for up to 6 months of the required two years of experience coordinating or supervising recreation program activities or special events.
Note: Selective recruitment or certification to positions may be based on the working knowledge and abilities required for the program assignments e.g. facilities management, recreation, or cultural services.
Possession of a valid California Class C Driver License or the ability to provide suitable transportation which is approved by the appointing authority.
Bargaining Unit: 41
EEOC Job Category: 02
Occupational Grouping: 30
Worker's Comp Code: 0285
Replaces Recreation/Facilities Manager and Child Care Recreation Services Supervisor, Cultural Affairs Specialist, and Program Manager-POSCS.