SANTA CRUZ COUNTY
DEPUTY DIRECTOR, GENERAL SERVICES
Job Specifications

 

Class Code:

TS7

Analyst:

OM/TC

Date Originated:

9/82

Date Revised:

10/97; 11/01, 1/19

DEFINITION

Under general direction, assist in the overall administration of the General Services Department including coordinating inter-divisional activities including project management for facility remodels, Emergency Services, fleet and parking operations oversight, custodial, and facility maintenance, and perform other duties as required.

DISTINGUISHING CHARACTERISTICS

This single position class assists the department head in the administration and coordination of departmental activities and serves as the acting director in the absence of the department head. The incumbent is responsible for directing through subordinate supervisors the day to day operations of several divisions of the General Services Department, such as technical communications, County Emergency Services, including the County Fire Department, County facility management including building maintenance and repair, plant acquisition and facility remodel and capital construction projects, energy programs, purchasing, fleet services, and records/warehouse programs. This position requires a high degree of administrative skill to maximize county operational capabilities and is responsible for the administration of the coordinated fire prevention and County Emergency Services.†

TYPICAL TASKS

         Coordinate and direct through subordinate managers the work of staff engaged in managing county-wide technical communications, planning and administering a coordinated emergency management and fire prevention and protection program throughout the County, planning, organizing and directing the operations of building structure, custodial services and mechanical equipment maintenance, repair and improvements, project management for major facilities remodeling and capital construction projects;

         Purchasing, fleet services and records/warehouse programs;

         Review program funding needs and formulate, prepare, and participate in the presentations of the departmental reports and budgets to the Board of Supervisors;

         Oversee the maintenance of division fiscal records and budgetary controls;

         Assist in the analysis and evaluation of the effectiveness of existing departmental operations and in the implementation of improvements in departmental services;

         Select, direct, train and evaluate subordinate management and supervisory staff;

         Negotiate and prepare agreements for services from architects, engineers, consultants and contractors;

         Oversee the development of data processing and management information systems for emergency services and County fire;

         Confer with other County officials, departments and agencies to coordinate departmental programs, activities and services;

         Direct the preparation of departmental operating and procedures manuals;

         Interpret administrative, personnel and departmental policies to subordinates, deal with difficult personnel problems;

         Review legislation to determine impact on departmental programs; identify and evaluate alternatives or expanded revenue sources, including securing matching federal funds and other grant funding as available;

         Locate and acquire surplus property;

         Represent County in the operation of the consolidated technical network;

         Prepare reports and correspondence concerning projects, services, contracts and operations for the Board of Supervisors, County Administrative Office and other agencies;

         Attend meetings and conferences.

EMPLOYMENT STANDARDS

Knowledge of:

Thorough knowledge of:

Working knowledge of:

Some knowledge of:

Ability to:

Education and Experience:

Any combination of education and experience which would provide the required knowledge and abilities is qualifying, unless otherwise specified. A typical way to obtain the knowledge and abilities would be:

Equivalent to graduation from college with a major in business administration, public administration, management, architecture, engineering, and four (4) years of progressively responsible experience in a private or governmental agency with responsibilities in administration or financial analysis, including:† systems, procedures, and program evaluation.

A masterís degree is desirable and may be substituted for one (1) year of experience.

Special Requirements/Conditions:

PREVIOUS CLASS TITLES: None

Bargaining Unit: 06 
EEOC Job Category: 01
Occupational Grouping: 77 
Workers' Comp Code: 0285