COUNTY BUDGET MANAGER
COUNTY OF SANTA CRUZ
Under administrative direction, coordinates and manages the County budget process, including the development of policy recommendations, budget preparation instructions and guidelines to County Departments; conducts the full range of complex and sensitive studies and analysis related to budget development and management; prepares and develops the County’s financial forecast; plans, organizes and supervises the work of others; provides highly responsible and complex executive support to the County Administrator; and performs other duties as assigned.
This single class position is assigned to the County Administrative Office. The County Budget Manager is distinguished by its direct authority and responsibility for the County-wide budget development and monitoring process. The assigned work requires initiative, judgment, discretion, and the ability to make independent decisions within established policies and procedures set forth by the Board of Supervisors, County Administrative Officer, and Federal, State & County laws, ordinances, and regulations.
The County Budget Manager is distinguished from the higher-level class of Assistant County Administrative Officer by the latter's day-to-day responsibility for the County Administrative Office’s operations, initiatives and programs. This class is distinguished from the lower level Administrative Analyst series in that the latter serves as budget analysts and primary representatives of the County Administrative Office who advise departmental officials and exercise central management controls in areas including budget and administrative policy.
· Develop County budget system, process, timelines, and targets;
· Provides administrative coordination, leadership and management support of the County’s budget including review of budget requests and transfers for fiscal impact, and participates in the implementation of short and long-term financial plans to implement Board direction through budgetary control and on-going changes, including mid-year changes;
· Develops and designs processes, procedures, and tools for analysis of the County’s budget for use in determination of fund status, trends, and projections;
· Collects and analyzes data, evaluates related issues and identifies alternatives, and makes recommendations to the County Administrator and Board of Supervisors;
· Keeps the County Administrator and Board of Supervisors informed regarding the County’s overall fiscal status and developing issues or events which could impact the County’s fiscal condition;
· Recommends strategies to maintain the fiscal integrity of the County;
· Prepares reports with recommendations on budgetary initiatives and coordinates implementation after approval including reviewing and preparing associated new or revised policies and procedures and communicates changes to County departments;
· Monitors and evaluates departmental budgets, budget change proposals, and related expenditures and revenues;
· Directs the performance of a variety of analytical and feasibility studies, reviews report of findings and makes recommendations to the County Administrative Officer and/or Assistant County Administrative Officer regarding appropriate courses of action;
· Supervises the review, analysis and monitoring of budgets of County departments;
· Supervises the analysis of budget requests and proposed organizational changes received from operating departments;
· Develops criteria for measuring workload and compiles supporting data in response to budget requests, program alternatives, funding options and resultant service delivery implications;
· Reviews, analyzes and reports on Federal and State legislation which may result in significant fiscal policy and/or programmatic impacts on the County;
· Reviews Federal and State budget impacts on the County;
· Coordinates the related work of professional and support staff as well as assists in the selection, professional development, supervision, review and evaluation of employees;
· Attends Board of Supervisor's budget hearings, participates in the review process, prepares concluding actions, and assists with final preparation of the adopted budget;
· Attends and participates in conferences and meetings of the Board of Supervisors, other boards, commissions, groups and County officials regarding budget, finance, and other matters;
· Directs the maintenance of accurate records and files and the preparation of reports, correspondence and other written materials.
· Principles and practices of budgeting and fiscal administration including financial analysis in a public agency;
· Principles of management analysis and organizational design necessary to analyze, recommend and evaluate budget proposals;
· Principles, programs, and practices of California local government fiscal management and budget control, including knowledge of California budgetary laws and regulations;
· County government organization and functions, and their relationship to federal, state and municipal government;
· Data analysis, statistical representation techniques, and methods of graphic presentation.
· Laws, codes, rules, and regulations governing the operation of County government;
· Organization, function and administrative structure of public agencies, including the role of an elected Board;
· Principles and practices of project management and employee supervision, including work planning and staff training.
· Develop, monitor and implement a complex annual budget for a public agency including policy development;
· Define and resolve problems;
· Collect, analyze, interpret and evaluate data;
· Identify, define, and assess alternative courses of action determining logical result projections and consequences of decisions and/or recommendations;
· Plan and carryout various analytical studies in the area of budget administration and complete tasks that include high level interdepartmental coordination and cooperation;
· Analyze complex budgets and fiscal practices of County departments;
· Understand, interpret and apply provisions of applicable laws, ordinances, rules, regulations, and operating procedures;
· Establish and maintain effective working relationships with County officials and managers, employees, officials or other agencies, and the general public;
· Use principles of inductive and deductive reasoning to support and validate conclusions and recommendations;
· Plan, organize, and direct the work of staff;
· Exercise responsibility, initiative, ingenuity, independent analysis and judgment in solving highly specialized administrative and management problems;
· Prepare clear, concise and accurate reports, correspondence, policies, procedures and other written materials.
Any combination of education and experience which would provide the required knowledge and abilities is qualifying, unless otherwise specified. A typical way to obtain the knowledge and abilities would be:
· Graduation from an accredited college with a major in business administration, public administration, management, finance, economics, accounting or a related field, AND four (4) years of progressively responsible experience in a governmental agency with responsibility performing professional-level budgetary analysis, including: systems, procedures and program evaluation
· A master’s degree is desirable, and may be substituted for one (1) year of experience
PREVIOUS CLASS TITLES:
EEOC Job Category: 02
Occupational Grouping: 85
Workers' Comp Code: 0053