DEPARTMENTAL SYSTEMS ANALYST

Job Specifications

Class Code: UU7 
Analyst:  LF 
Date Originated: 1/80 
Date Revised: 7/93 

SANTA CRUZ COUNTY

DEFINITION

Under direction, to plan, organize, direct and coordinate departmental information processing activities for an operating department; to conduct systems analyses and design and implement automated and manual records processing systems; to conduct studies, determine needs and recommend alternative systems; and to do other work as required.

DISTINGUISHING CHARACTERISTICS

This class is responsible for identifying and documenting current administrative or records management processes and developing system designs to enhance efficiency and meet user needs. Positions in this class serve as the liaison between their department and the Information Services Department and other information systems providers. Work is performed with a high degree of independence, and incumbents review program operations, consult with departmental management and interpret regulations in developing automated records and reports for program supervisors and outside agencies. This class may supervise clerical staff involved in processing data. This classification is distinguished from the Departmental Information Systems Analyst classification in that the former is a departmental specialist in the design and analysis of major automated systems, whereas the latter is a generalist in working with hardware, software and office automation systems and programming in a department. This class is distinguished from the class of Senior Departmental Information Systems Analyst in that the latter is also a generalist and is responsible for supervising lower level analysts and support staff.

TYPICAL TASKS

Develops and administers automated records processing applications for the department; consults with and advises departmental administration and representatives of organizations participating in related programs on automated records processing matters; analyzes and adapts programs within the system to provide necessary reports; conducts studies to determine the feasibility of modifying systems and procedures to incorporate efficiencies of automated records processing; conducts cost vs. benefit analyses of proposed systems; charts work flow and develops alternative approaches to system processes; reviews and interprets Federal or State regulations and incorporates reporting requirements within system reports; prepares program formats for data input and output; designs and revises forms for use with automated records processing systems; provides information to, and works closely with Information Services Programmer/Analysts to implement and modify systems and programs; prepares and maintains departmental manuals on records processing operations and procedures; reviews progress of various programs and makes schedule and modifications when necessary to meet deadlines; maintains current knowledge of the various applications of the automated records processing equipment available; coordinates the purchase and maintenance of hardware and software with vendors; makes recommendations on the use of automated records processing equipment; prepares written correspondence and reports; trains departmental staff in the use of automated systems; may supervise clerical staff.

EMPLOYMENT STANDARDS

Knowledge

Working knowledge of:

Some knowledge of:

Ability to:

Training and Experience

Any combination of training and experience, which would provide the required knowledge and abilities, is qualifying. A typical way to obtain these knowledge and abilities would be:

Two years of responsible work experience analyzing records systems needs and designing information systems,

OR

Completion of two years of course work in systems analysis, computer science, information processing, data

processing or closely related field and one year of experience analyzing and designing records systems.

Bargaining Unit: Middle Management

EEOC Job Category: 02

Occupational Grouping: 85

Worker's Comp Code: 0053