DEPARTMENTAL SYSTEMS COORDINATOR

Job Specifications

Class Code: UU8 
Analyst:  JAD
Date Originated: 10/83 
Date Revised: 4/87 

SANTA CRUZ COUNTY

DEFINITION

Under general direction, to plan, develop, implement, manage and evaluate the management information system for data processing application for an operating department; to advise the department concerning information systems applications; and to do other work as required.

DISTINGUISHING CHARACTERISTICS

Positions in this class are responsible for the development, implementation and ongoing operation of a decentralized data processing installation. Incumbents are responsible for analyzing current procedures and designing and developing applications. These position acts as the departments representative to the Information Services Department and to outside vendors. Duties may include conducting analytical and fiscal studies, preparing budgets and fiscal analysis. This class differs from the class of Departmental Systems Analyst in that the latter is generally responsible for managing existing information systems in a department or in designing systems which may not be automated. The higher class of Data Processing Systems Manager is responsible for the operation of a decentralized installation serving County wide multi-functions and users and for managing and directing senior level programmer analyst staff performing the most complex and difficult applications design, analyses and programming.

TYPICAL TASKS

Analyzes departmental information systems to determine needs; conducts detailed analysis and evaluation of existing systems and procedures to determine feasibility of implementing new or improved systems; consults with and advises departmental administration in information systems applications and related matters; acts as the departmental representative to the Information Services Department on information systems matters; develops or assists in the development of information systems to solve departmental problems; manages and monitors existing systems to assure the information processed meets departmental needs; plans and schedules decentralized computer operations; analyzes hardware and software and recommends appropriate systems; coordinates with vendors for servicing and maintenance of systems and/or equipment; develops and recommends policies and procedures, then implements as approved; oversees the modification or modifies software programs as required; prepares and maintains user manual and systems documentation; identifies feasibility for networking computers, implementing telecommunications, and other computer support, selects appropriate hardware/software, and implements system enhancements; designs and conducts training programs; designs and revises forms for use with departmental information systems and designs reports generated for systems; may prepare budgets, analytical studies, cost-benefit analysis, fiscal analysis and other studies and reports; interprets Federal or State regulations and incorporates reporting requirements within systems reports; may supervise, and train subordinate staff.

EMPLOYMENT STANDARDS

Knowledge:

Ability to:

Training and Experience: Any combination of training and experience, which would provide the required knowledge and abilities, is qualifying. A typical way to obtain these knowledge and abilities would be:

Equivalent to graduation from college or completion of college level courses in data processing, business administration or closely related field and three years of experience with at least one year of experience in one of the following: 1) budget analysis, organizational structure, systems and procedures; 2) administrative support involving accounting, budget development review and control or personnel or business management; 3) program or project planning, analysis, coordination, direction, or evaluation.

And

At least one year of experience in information systems.

The remaining year of experience is preferred to be in systems analysis, but may be in either systems analysis or in administration.