SANTA CRUZ COUNTY
PERSONNEL ADMINISTRATIVE MANUAL

 

Topic: CLASSIFICATION REPORT FORMAT
Section: CLASSIFICATION 
Number:  III.4. 
Date Issued: Dec. 21, 1990
Date Revised: Nov. 1, 1993
Sept. 1999

PURPOSE:

To define the information documented in the Classification Report.

POLICY:

  1. Classification studies will be documented in a standard format.

  2. The elements of the report are described below:

CLASSIFICATION (AND SALARY) REPORT

Date: (Date of the report)

Department/Division: (Dept/Div name, or County-wide as appropriate)

Classification(s): (Existing titles prior to the study along with any class title changes noted)

Position(s)#/Incumbent Name(s): (List here unless large study, in which case attach an allocations listing) 
Personnel Staff Assigned: (List those staff members working on the study)

REQUEST/BACKGROUND:

(In narrative form, describe the department or incumbent request, and the background of the study)

CLASS COMPARISONS: 

Nine County Comparison: (Indicate which counties had comparable classes.  Agreement should be reached with departments on which are comparable. Attach copies of class specs for each considered comparable and for those where there is disagreement with departments.)


Internal Comparisons: (Indicate which SC County classes were comparable and attach copies of class specs. Agreement should be reached with departments on comparable classes.)

FINDINGS:
(In narrative form, describe the findings of the study and the justifications for the recommendations below. Note: In large studies that have independent or lengthy components, "Findings" may be listed by area and/or function, with the "Recommendations" immediately following each finding.)

RECOMMENDATION:
(In narrative form, briefly summarize the recommended action/s)

STUDY METHODOLOGY/PROCESS: (The section below documents dates)


ATTACHMENTS:

Provided by ESD staff:

  1. Class specification 
  2. Allocation factors (if necessary in addition to the class specification distinguishing characteristics)
  3. Career ladders/lattices (Internal Comparison Charts) (show 5th step-hourly amounts and percentages between classes)
  4. Incumbent allocation listing (included in larger studies)

Provided by ERSA staff:

  1. Cost of implementation 
  2. Board letter or Civil Service letters required (List specific codes that apply to the study)

Established by ERSA staff:

PROCEDURE:

(NOTE: All class/comp study procedures are followed in accordance with those specified in PAM Section III.1.)

  1. Copies are forward to Employee Relations/Salary Administration Division staff where there is a salary review required.
  2. At the completion of the salary review, ERSA staff note codes as appropriate and return the reports, along with required attachments to appropriate PSD staff for final draft of specification, final report draft and the closing out of the study.
  3. ESD staff prepare PAN forms to update the budgeted position file.
  4. ERSA staff prepare computer input forms to update salary tables.