SANTA CRUZ COUNTY
PERSONNEL ADMINISTRATIVE MANUAL
To identify the requirements for substitute appointments.
County Code Section 4.05.635 Status During Leave of Absence - Substitute
Civil Service Rule VI.J. Substitute Appointment
Personnel Regulations Section 110.B.78. Substitute Appointment (defined)
sick leave, leave under Labor Code 4850) or unpaid absence (i.e., leave of absence without pay) for a minimum of 20 working days. The maximum length is the period of the paid or unpaid absence or one year, whichever occurs first, except that the leave for an accepted workers' compensation injury may exceed one year.
If, after one year (or longer period approved for an accepted workers' compensation leave), the substitute employee is not transitioned to a regular probationary appointment, s/he must be terminated.
Service system. They do not apply to positions excluded from Civil Service or to extra-help.
remains probationary (or provisional, pending completion of exam, certification and selection processes) for the period of the substitute appointment.
shall remain on that eligible list during the period of the substitute appointment up to one year or upon expiration or abolishment of the eligible list, whichever comes first.
or less at the end of the leave, between the substitute and the employee returning from the leave.
promotion, that employee has no right to return to her/his former class unless:
Accordingly, it is recommended that such a substitute's former position be left vacant so the employee will have a position to return to when the substitute appointment ends.
Note: If the appointing authority authorizes an overlapping appointment, an Action Form will need to be submitted with a memo identifying when the regular incumbent is returning to work and the period of the overlap by the substitute.
that other appointment provisions are met (e.g. provisional appointee meets employment standards); verifies step placement for the substitute; verifies that general requirements (certification, freeze exemptions) are met.