SANTA CRUZ COUNTY
PERSONNEL ADMINISTRATIVE MANUAL
To identify regulations and probation periods
that allow appointing authorities to evaluate employee's knowledges, abilities
and skills to perform the work of the class.
County Code Section
3.28.090 Probationary Period
Regulations, Section 110, Definition, #58 Probation Period
Civil Service Rules,
Section VI.E. Probation
Civil Service Rules,
Section X, Employee Performance Evaluation
Civil Service Rules,
Section IV., Standards and Qualifications for Employment
Regulations, Section 140, Computation of Probation (hours of service equivalent
to six and twelve month probation periods)
- A "probation period" is a period of
service used for employee train ing, adjustment, and evaluation, which is
served upon initial appointment to a class and in other instances as
specified in Civil Service Rules.
- The probation period is an extension of the
selection process, where the appointing authority has an opportunity to
evaluate the employee's knowledges, abilities, and skills to perform the
work of the class in an on-the-job capacity.
- All employees appointed to a regular or limited term
position in the classified service must serve a probationary period if
appointed to any class in which they had not previously held permanent
status. A probationary period must also be served upon:
- Substitute Appointment
- Appointment to a Former Higher Class
- Appointment to a position in the classified service
from non- Civil Service status
- Appointment from a County-wide Reemployment list.
- A probation period of hours of service equivalent to
six months shall apply to all classes, with the exception of certain
classes approved by the Civil Service Commission which will have a
probationary period of hours of service equivalent to twelve months. The
only exception to this is for an employee appointed from a County-wide
Reemployment list to a position in a different department from the one in
which laid off; such employee shall serve a probation period of hours of
service equivalent to six months, regardless of the length of the normal
probation period for the class.
- The probation period for full-time and part-time
employees is based upon completion of hours of service equivalent to six
months or one year, depending upon the probation period which has been
designated for a class.
- For full-time employees, the probation period means
completion of 1040 hours of service for a class with a six month
probation period and 2080 hours of service for a class with a twelve
month probation period.
- For part-time employees, the hours of service for a
six month probation period shall be determined by multiplying the
authorized hours of the position by 26, and the hours of service for a
twelve month probation period shall be determined by multiplying the
authorized hours of the position by 52.
- Should an employee move from full-time to
part-time, or vice versa, during the probation period, it will be
necessary to re-compute the hours of service remaining in the probation
- Hours of service remaining in an employee's
probation period are shown on the "Hours Accumulator" report
distributed to departments each pay period.
- Civil Service Rules, Section X, requires that
employees in the County's Civil Service system be evaluated:
- at three months and at
six months while serving a six month probation period;
- at three, six and twelve months while serving a
twelve month probation period;
- at least once a year after attaining permanent
status in their job class.
- Civil Service Rules provide that the probation
period may be extend ed for a period of two months beyond the required
initial probationary period, if mutually agreed upon by the employee and
the department PRIOR to the completion of the required initial
probationary period (either six or twelve months).
The Personnel Director maintains a listing of
classes with a one year probation period (all other classes have a six month
probation period). The probation period for a class is also reflected in the
"Budgeted Position Listing" report which is distributed to departments
each pay period.