SANTA CRUZ COUNTY
PERSONNEL ADMINISTRATIVE MANUAL
Deep Class Concept
Where there are certain, identified specific higher level or supervisory assignments within a class which are performed on a rotational basis, alternate salary ranges provide a means to compensate employees who perform such assignments within that class.
An alternate salary range may be established for a class for recordkeeping purposes, to identify the base salary range for a class and an alternate range which applies in lieu of receipt of other compensation. This is done to facilitate the correct identification of step placement and step advancement when an individual is appointed to a higher, equal or lower class.
Section 161 O, Alternate Salary Ranges (Deep Class)
Upon approval by the Board of Supervisors of the alternate range(s), the Personnel Department will notify the Auditor-Controller, Auditor-Payroll, and affected operating department(s) of the alternate range(s) and criteria for application of the alternate range(s). For "deep class" applications, a PAN form will be completed by the Personnel Department which will identify the individual position affected and the alternate range.
The system for identification and coding of alternate ranges is shown on attached Exhibit A.
For specific "deep class" assignments, as individuals are rotated to or out of the assignment the department prepares and submits action form which reflects appropriate range and step, together with a memo which: (1) identifies the individual(s) being rotated to or out of the assignment; (2) when such assignment or rotation is to occur; and (3) provides information specific to the particular alternate range which clearly documents that the criteria have been met.
For management trainees in executive management who are attaining permanent status, prepares and submits action form: (1) which assigns the employee to the alternate range for the class; (2) which shows the appropriate change in benefit status (e.g., 05 to 08); and (3) to reflect attainment of permanent status (together with required documentation).
When an employee in a alternate salary range is being appointed to another class (equal, higher or lower), step placement and step advancement for the new class is based upon the base salary range, NOT the alternate salary range. (See Section IX 3 regarding step advancement and step placement upon appointment to another class.)
SYSTEM FOR IDENTIFICATION OF ALTERNATE RANGE(S)
For classes to which alternate salary range(s) apply, an additional character in the class code identifies the base class and alternate ranges for that class. An "A" as the last character of the class code will identify the salary range for the base salary range. For deep classes, the class code for alternate ranges will be followed by a "B," "C," or "D." For recordkeeping applications, the class code for the alternate range will always be followed by an "F." In addition, for alternate ranges, the alternate range code will appear in parentheses in the class title.
The examples below illustrate this coding system:
|Example 1: Deep class of Attorney IV-DA.|
|base class =||JD8A||Attorney IV-DA|
|1st alternate range =||JD8B||Attorney IV-DA (B)|
|2nd alternate range =||JD8C||Attorney IV-DA (C)|
|Example 2: Recordkeeping - management trainee upon permanent status|
|Employees in "management trainee" classes in Executive Management are no longer considered trainees upon completion of probation for the class and are assigned to an alternate range.|
|base class (while probationary) =||UR3A||Asst Admin Analyst|
|alternate range (permanent) =||UR3F||Asst Admin Analyst (F)|
|Example 3. Individual makes P.E.R.S. employee contribution|
|All employees in the Law Enforcement Middle Management Unit pay the employee's P.E.R.S. retirement contribution and are placed at another range in lieu of County payment of the employee P.E.R.S. contribution. The base range is used to compute step placement and step advancement upon appointment to this class, or to a higher, lower or equal class.|
|base class =||RG3A||Sheriffs Lieutenant|
|alternate range =||RG3F||Sheriff's Lieutenant (F)|