PERSONNEL ADMINISTRATIVE MANUAL
TABLE OF CONTENTS
II.
EQUAL
EMPLOYMENT OPPORTUNITY
III.
CLASSIFICATION
IV.
RECRUITMENT
AND EXAMINATIONS
VI. EMPLOYMENT-RELATED
MEDICAL EXAMINATIONS
VIII. TRAINING
AND STAFF DEVELOPMENT
IX. RATES
OF PAY
X.
EMPLOYEE ASSISTANCE PROGRAM
XII. SPECIAL
COUNTY PROGRAMS/POLICIES
XIII. LEAVES
OF ABSENCE
XIV. PERSONNEL
AND ADMINISTRATIVE RECORDS
XV.
GRIEVANCES
XVI. DISCIPLINARY
ACTIONS
XVII. LAYOFFS
XVIII.
SEPARATIONS
XIX. RETIREMENT
XXII. UNEMPLOYMENT
INSURANCE
XXII. LIABILITY
INSURANCE PROGRAM
Policy
Last Issued:
MONTH/YEAR
Where there is no notation in
the left margin, the policy
@
Currently under Review
still
under development.
PAM0101
JAN/95 1.
Personnel Department Organization
PAM0102
NOV/90 2.
Departmental Personnel Liaisons
PAM0103
NOV/90 3.
Personnel Administrative Manual
PAM0104
NOV/90 4.
County Organization Charts
PAM0105
SEP/94 5.
Mainframe-Online Personnel Related Information (OPRI)
PAM0106
OCT/94 6.
Use of TDD Equipment-Information Booth
II.
EQUAL EMPLOYMENT OPPORTUNITY
PAM0201
APR/94 1. Equal
Employment Opportunity
Personnel
Regulations and References Section 191.1.
PAM0202
JAN/92 2. Harassment
Policy - Section 191.2.
PAM0203
JAN/92 3. Sexual
Harassment Policy - Section 191.3.
PAM0204
JAN/92 4. Disability
Non-Discrimination Policy - Section 191.4.
PAM0205
APR/94 5. Reasonable
Accommodation Policy - Section 191.5.
6. Complaint Resolution Processes
PAM0206A
APR/94 A.
Discrimination or Harassment Complaint Resolution
Personnel Regulations Section 192
PAM0206B
MAY/92 B.
Disability Discrimination Complaint Resolution
Personnel Regulations Section 193
7. Equal Employment Opportunity Plan
PAM0207A
APR/94 A.
County Equal Employment Opportunity Plan - Section 190
PAM0207B
MAR/94 B.
Responsibilities for Meeting Goals/Objectives
PAM0208 APR/94 8.
Department Equal Employment Opportunity Liaisons
PAM0209
OCT/91 9.
Departmental Equal Employment Opportunity Plan Guidelines
10. Compliance Agency Requirements
@ A.
EEOC - Equal Employment Opportunity Commission
@ B.
DFEH - CA Dept of Fair Employment and Housing
@ C.
OCJP - CA Office of Criminal Justice Planning
11. Recruitment and Examination Oversight
PAM0211A
DEC/93 A.
Adverse Impact Analysis
PAM0211B
DEC/92 B.
Equal Employment Opportunity Outreach
@ 12.
Manpower Training Programs
13. Affirmative Action - Persons with Disabilities
PAM0213A
MAR/94 A.
Reasonable Accommodation Guidelines
@ B.
Accessibility Review Process
@ C.
Special Qualified Worker
14. (Reserved for future use)
PAM0215
DEC/92 15. Equal
Employment Opportunity Training Programs
16. Contract Compliance
PAM0216A
AUG/92 a.
Contract Compliance Program
PAM0216B
DEC/92 b.
Contract Compliance Definitions
@ c.
Standard Bidding Language
PAM0216D
DEC/92 d.
Standard Contract Language - See County Procedure
PAM0216E
AUG/94 e.
Contract Compliance Outreach Program
@ 17.
Guidelines for Resolution of Discrimination or Harassment Complaints
PAM0218
OCT/91 18. EEO Legal
References
PAM0220 OCT/91 20. Race/Ethnic Identifications
PAM0301
SEP/94 1.
Classification Process: Elements
and Timelines
PAM0302
SEP/94 2.
Classification Methods and Practices
PAM0303
NOV/90 3.
Class Specification Guide
PAM0304
SEP/93 4.
Classification Report Format
PAM0305
APR/93 5.
Establishing Minimum Qualifications
PAM0306
APR/91 6.
Establishing Medical Standards (Under Construction)
PAM0307
NOV/90 7.
Comparable Class Guidelines
PAM0308
APR/91 8.
Broad Classifications Guidelines
PAM0309
DEC/90 9.
Splitting and Combining Positions
PAM0310
DEC/91 10. 'Deep
Class'/Assignment Concept
PAM0311
JAN/93 11. Designation of
County Positions as Management
PAM0312 JAN/95 12. Driver License Requirements
PAM0313 MAR/94 13. Position Allocation
IV. RECRUITMENT AND
EXAMINATIONS
PAM0401
APR/91 1.
Recruitment/Examination Process: Elements
and
PAM0403
MAR/94 3.
Frequency of Examinations
PAM0404
JAN/93 4.
Job Interest System
PAM0405
AUG/92 5.
Promotional Exam Eligibility
PAM0406
SEP/93 6.
Qualifying Examinations
PAM0407
NOV/90 7.
Examination Board Composition
PAM0408
DEC/91 8.
Background Investigations
PAM0409
APR/91 9.
Examination Appeals
PAM0410
APR/91 10. Test Proctoring
Standards
PAM0411
APR/91 11. Oral Board
Member Pool
PAM0412
NOV/93 12. Test Retake
Requirements/Restrictions; Transfer of
PAM0413 DEC/93 13. Documentation
Required of Applicant's Qualifications
@ 14.
Competitive Screening Requirements
@ 15.
Psychological Testing
PAM0416
DEC/91 16. Testing
Accommodation
PAM0417
JUN/93 17. Veterans
Preference
PAM0418 JUN/93 18. Department Testing Prohibited
1. Appointments
A. Regular Appointments
@
2. Reinstatement
@
3. Re-Entry
@
4. Appointment to a Former
Higher Class
@
5. Voluntary Demotion
B. Time-Limited Appointments
PAM051B1
NOV/90
1. Emergency Appointments
@
2. Provisional
Appointments
PAM051B3
DEC/90
3. Substitute Appointment
PAM051B4
DEC/92
4. Work in a Higher Class
Appointment
PAM051B5
JAN/93
5. Extra-Help Appointments
PAM051B6
DEC/92
6. Limited-Term
Appointments
PAM051B7
APR/91
7. Student Worker
Appointments
@
9. Overlapping
Appointments
C. Other Appointments
@
1. Manpower Training
Appointment
@
2. Special Qualified
Worker Appointment
PAM051C3
DEC/91
3. Recurrent Appointments
PAM051C4
APR/91 4.
Temporary Placement Using Contract Agencies
PAM051C5
SEP/94
5. Voluntary Reduction in
Work Hours
PAM051D
DEC/91 D. Corrections for
Administrative Error
PAM051E
OCT/93 E. Independent
Contractor Criteria
PAM051F
JUN/94 F. Difficult to
Recruit/Fill Job Class
2. Eligible Lists
PAM052A
NOV/90 A. Hierarchy of
Employment Lists
PAM052B
NOV/90 B. Referral of
Entire Eligible List
PAM052C
APR/91 C. Previewing
Eligible Lists
PAM052D
DEC/90 D. Life of Eligible
List
PAM052E
DEC/90 E. Co-mingling
Eligible Lists
PAM052F
NOV/90 F. Abolishing
Eligible Lists
PAM052G
APR/91 G. Removal of Names
from Certification and/or Eligible List
PAM052H
APR/91 H. Alternate
Eligible List
@ I.
Recall List
@ J.
Transfer Lists
PAM052K JAN/08 K. Intra-departmental Transfer Lists
3. Certification
PAM053A
AUG/92 A. Selective
Certification
PAM053B
JUL/94 B. Extra-help
Certification
4. Employee Selection
PAM054A
NOV/90 A. Reviewing
Applications and Exam Materials for Selection
PAM054B
JAN/93 B. Interview/Re-interview
requirements/Candidate Notification Requirements
PAM054C
MAR/94 C. Reference Checks
PAM054D
MAY/94 D. Equal Employment
Opportunity Action Considerations in Employee Selection
PAM054E
FEB/95 E. Departmental
Selection Interviews
5. Employee Processing
PAM055A
SEP/94 A. Processing
Requirements--Regular Appointments
PAM055B SEP/94 B. Processing Requirements—Extra-Help Appointments
VI.
EMPLOYMENT-RELATED MEDICAL EXAMINATIONS
PAM0601
DEC/92 1.
Physical Job Requirements/Physical Screening and Examination (Under
Construction)
PAM0602
NOV/90 2.
DMV Medical Exams
PAM0603
DEC/90 3.
Medical Information Release Form
PAM0604
NOV/90 4.
Medical Examinations for Non-Employees
PAM0605 JUL/91 5. Fitness for Duty/Investigative Medical Examinations
PAM0701
NOV/90 1.
See Personnel Regulations -
Civil Service Rules 130.X. Employee Performance Evaluation
Section
171-Performance Evaluation Program
PAM0702
DEC/92 2.
Monitoring Completion of Performance Evaluations
PAM0703
APR/91 3.
Probation Period
PAM0704 SEP/94 4. Special Evaluations
VIII.
TRAINING AND STAFF DEVELOPMENT
PAM0801
NOV/90 1.
County Training Program
PAM0802
NOV/90 2.
Supervisory and Management Training Program
PAM0803
OCT/92 3.
Equal Employment Opportunity Training Program (See II.15)
PAM0806
NOV/90 6.
Tuition Reimbursement - See Personnel Regulations 172 (printable
pdf version including reimbursement form)
PAM0807 JUN/94 7. New Employee Orientation Program
PAM0901
JAN/95 1.
Advance Step Appointments--Regular and Extra Help
PAM0902
SEP/94 2.
Retraining Adjustment Pay Differential
PAM0903
DEC/92 3.
Salary upon Appointment to Higher, Equal, or Lower Class
PAM0904
DEC/90 4.
Determining Salary and Labor Market Comparisons
PAM0905
NOV/90 5.
Salary Alignments
PAM0906
NOV/90 6.
Salary Review
PAM0907
NOV/90 7.
Salary Review in Conjunction with a Classification Study
PAM0908
NOV/90 8.
Benchmark Classes
PAM0909
DEC/90 9.
Change in Step Placement to Correct Inequity
PAM0910
JUL/91 10. Bilingual Pay
Differential
PAM0911
APR/91 11. Salary Review
Report Format
PAM0912
DEC/92 12. Alternate
Salary Range(s)
13. Fair Labor Standards Act (FLSA)
A. Management Employee Under FLSA
B. FLSA Limitations for Volunteering
X.
EMPLOYEE ASSISTANCE PROGRAM
See Brochure on Employee Assistance Program
1. Insurances Benefits - See individual current Memoranda of Understanding; contact the Benefits Hotline at 454-2241; or Risk Management Division of the Personnel Department for more information.
XII.
SPECIAL COUNTY PROGRAMS/POLICIES
PAM1201
FEB/94 1.
Volunteer Initiative Program
PAM1202
NOV/90 2.
Voluntary Time Bank
PAM1203
OCT/05 3.
Employee Recognition Program
PAM1204
NOV/90 4.
Employee Longevity Program
PAM1205
NOV/94 5.
Dependent Care Reimbursement Program
@ 6. Health Care Reimbursement Program
PAM1207
JUN/94 7.
Employee Suggestion Program
PAM1208
JAN/95 8.
TRIP Program--Personnel Issues
PAM1209
JUL/94 9.
Bus Pass Program
10. Deferred Compensation
@ A.
Santa Cruz County Deferred Comp Program
@ B.
Deferred Compensation Hardship Withdrawal
PAM1210C MAR/04 Rollover of Accruals into Deferred Compensation
at Time of Employment Separation
PAM1211 MAR/10 PAM 1211 MAR/10 Pandemic Policy
Section:
SPECIAL COUNTY PROGRAMS/POLICIES
1. General Policies--Leaves With or Without Pay
PAM1301A
JUL/94
A. Interrelationship
of Leaves
PAM1301B
FEB/94
B. Family Care or
Medical Leave
@ D.
Personnel Department Approvals Required
@ E.
Summary of Paid and Unpaid Leave Provisions
2. Leave of Absence Without Pay
PAM1302A
FEB/94
A. Other Medical
Leave
PAM1302B
FEB/94
B. Personal/Educational
PAM1302C
SEP/94
C. Voluntary Time
Off Program
@ D.
Military Leave
3. Leave of
Absence With Pay
@ A.
Approval Requirements for Leave of Absence w/ Pay
Including Sick Leave and Vacation
PAM1304 JUL/94 4. Return to Work Requirements from Leave of Absence
XIV.
PERSONNEL AND ADMINISTRATIVE RECORDS
PAM1401
NOV/90 1.
Inquiries and Verification of Employment
PAM1403 DEC/92 3. Personnel Transaction Deadlines
PAM15
NOV/90 See Personnel
Regulations Section 181.15
PAM1501 JAN/95 1. Department Checklist for Handling Grievances
PAM1601 NOV/94 1. Disciplinary Actions - See Civil Service Rules Section 130.III.
PAM1700
NOV/90 See Appropriate
Current Memoranda of Understanding
PAM1701 JAN/94@ 1. Layoff Exception to Seniority
PAM1801 DEC/92@
1. Exit Questionnaires/Exit
Interviews
PAM1802 DEC/90 2. Turnover Analysis
See Public Employee
Retirement System (PERS) online at www.Calpers.ca.gov
PAM2101
NOV/90 1.
Procedural Requirements PAM2102
OCT/92 2.
Workers' Compensation Charges to Departments PAM2103
JUN/94 3.
Workers' Compensation Claims Investigation/Administration PAM2104
JUN/94 4.
Review of Performance of Workers' Compensation Administrator PAM2201
NOV/90 1.
Procedural Requirements PAM2203
OCT/92 2.
Unemployment Insurance Charges to Departments PAM2204
JUN/94 3.
Unemployment Claims Handling/Appeal Hearing
XXIII.
LIABILITY INSURANCE PROGRAM PAM2301
NOV/90 1.
Liability Program Procedures PAM2302
FEB/93 2.
Departmental Claim Review PAM2303
MAR/09 3.
Payment for Employee Equipment Damaged or Stolen
PAM2304
JUN/94 4.
Use of County Vehicles PAM2305
JUN/94 5.
Property Insurance--Administration PAM2306
JUN/94 6.
Property Insurance--Loss Adjusting PAM2307
MAR/94 7.
Faithful Performance Bond PAM2308
JUN/94 8.
Liability/Property Self-Funding Cost Allocation PAM2309
JUN/94 9.
Liability Claims Adjusting PAM2310
OCT/93 10. Basic Guide for
Checking Certificates of Insurance PAM2311
JUN/94 11. County-wide
Incident Reporting PAM2312
JUN/93 12. Departmental
Liability Reports PAM2313
MAY/94 13. Small Claims
Court