Job Specifications

Class Code: BA9
Analyst: JS, DTW
Date Originated: 04/97
Dates Revised: 2/5/2000



Under general supervision, perform a wide variety of legal clerical duties related to receiving and accurately processing large volumes of legal transactions within legally set time limits; assist the public in legal procedures of legal processes; and perform other duties as required.


Legal Process Clerk II is the journey level. Incumbents are expected to exercise judgment and independence in applying complex legal codes, policies and procedures while performing the full range of assigned duties. Incumbents provide training and technical information to staff.


Positions in this class are located throughout the Court in various areas, and depending on the assigned area perform a variety of the tasks listed below. Tasks may include, but are not limited to the following:

Accept and examine legal documents for accuracy relative to form, format and conformance with legal procedures for filing; certify documents; di rectly interact with the public including handling counter duties; answer the telephone, take messages, provide information and/or direct callers to the appropriate resource; provide general non-legalinformation on court policy and procedure; collect fees, fines, and bails; issue receipts; use a variety of computer programs to enter, retrieve, and access information; schedule and calendar cases; issue and recall bench warrants; research various legal codes and rules; prepare copies; issue abstracts of judgment, writs of execution, attachments and judgments by default; enter defaults, dismissals, satisfactions judgments, orders, and decrees; review and prepare case folders and indexes; review orders and judgments for correctness prior to presentation to judges; review case files prior to court date to assure all necessary documents are present and that proper legal procedures have been followed; securely receive, maintain and distribute exhibits and other material introduced at trials; destroy, or execute order for destruction of exhibits or evidence; complete forms according to Department of Justice reporting regulations; maintain jury records; summon and provide information to jurors; speak in front of a large group of people; exercise discretion in granting deferments to prospective jurors; prepare and pro cess appeals in accordance with all applicable statutes; review automated and hard copy case files to determine if a defendant has fulfilled the terms of sentencing and take the appropriate action for non-completion; prepare necessary court orders and forms for court action on delinquent accounts; grant allowable extensions to comply; act as a liaison with com munity service based agencies; track defendant's fulfillment of community service obligations; prepare correspondence and forms; prepare statistical reports; answer telephone inquiries; provide technical assistance to staff; perform other legal clerical assignments as directed; may act as backup to a Courtroom Clerk or other classes on an irregular basis.


Knowledge of:

Thorough knowledge of:

Some knowledge of:

Ability to:

Education and Experience: