Job Specifications

Class Code: BB3 
Analyst:  JD 
Date Originated:  
Date Revised: 8/81 11/83 




Under direction, to perform difficult and responsible clerical tasks connected with processing personnel and payroll transactions; to provide information to other employees on personnel and payroll regulations and procedures; and to do other work as required.


Positions in this class are responsible for processing both personnel and payroll transactions in a large department and spend the great majority of their time in activities related to payroll and personnel transactions. Work is performed with a high degree of independence. The incumbents function as a resource to there employees on personnel and payroll matters. These positions may exercise work leadership or supervision over several clerical subordinates.


Maintains departmental control records on evaluations and step increases; prepares personnel action forms on new employees or to reflect changes in employee status; processes certification request forms for recruitment on new and vacant positions; arranges for processing of new employees; sets up and maintains personnel files on all departmental employees; answers questions on personnel matters such as vacation and sick leave eligibility, administrative leave usage, paid and unpaid leaves of absence, employee status, step increases and promotions, salary anniversary date, transfer, insurance coverage and other matters; processes accident report forms; provides orientation to new employees about departmental policies, time card preparation, benefits, and County regulations; may coordinate the set-up of departmental oral interview panels.

Reviews completed time cards for mathematical accuracy, proper job and equipment codes, proper authorization for overtime and appropriate signatures; verifies sick leave and vacation balances; uses established guidelines to determine how overtime is to be paid under varying conditions and makes appropriate entries on time cards; contacts supervisors regarding on time cards and makes corrections as authorized; enters mid-period increases on cards; computes gross pay adjustments as needed; runs totals on hours for batch control; reviews computer reports on time card input for discrepancies and omissions, researches errors and prepares input to correct problems; audits paychecks on terminating employees for proper payoff of vacation and sick leave, contacts the Auditor-Controller's Office regarding discrepancies; answers questions from employees on payroll matters and researches problems such as underpayment or overpayment, inaccurate accrual balances and improper deductions; gives out information on payroll regulations and procedures; operates micro-computers to establish and maintain records and reports; may be required for some positions.



Ability to:

Training and Experience: 

Any combination of training and experience which would provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Two years of responsible clerical experience including one year of detailed record keeping.